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Golden Secondary School
The Freedom to Soar

Coaches Roles and Responsibilities

GSS coaches act as team managers and are responsible for communicating with parents and players.  This will include changes to practices, games, and travel times. Coaches are also responsible for organizing Parent Drivers if required.  A manifest of Parent contact information is created once the team roster is submitted to the Athletic Director.

Requirements for Coaches

  1. Submit a Criminal Record Check that can be done at RCMP and submitted to office.  Free for volunteers
    1. Can be done online see form at the base of page
  2. Attend a Child Abuse Reporting Protocol information session annually
  3. Complete a CATT concussion training certificate online at: . Please forward the certificate to

Parent Drivers 

Will need to contact the Athletic Director and complete the following:

  • Submit a Criminal Record Check that can be done at RCMP and submitted to office.  Free for volunteers
  • Attend a Child Abuse Reporting Protocol information session annually
  • Submit a drivers abstract from the ICBC website here:  ICBC Website Link
  • Submit copies of car insurance and driver's license
  • Have the vehicle inspected by an Administrator
  • Have winter tires that show the Snowflake symbol from Oct 1- April 30

Other coaching responsibilities include:

  • Submit a team roster to AD for player registration on BCSS
  • Connect with Parents for players with medical alerts regarding protocol in case of a medical emergency - anaphylaxis allergic reactions or seizures
  • Communicate with team about changes to games/practices via text and/or at practices
  • Distribute and record uniforms at start of season – Done in collaboration with the office, Vice-Principal and AD
  • Collect uniforms after last game of season
  • Wash, record, and return uniforms

Fundraising for athletics is reserved for Senior Teams attending Provincial Tournaments to help offset the costs associated with travel, accommodation, and entry fees.  All fundraising must be approved by Administration before it is organized.


Tournament Responsibilities:


  • Collect finalized copies of team manifest and permission forms before leaving for tournaments (1 copy of manifest and all permission forms at office, 1 copy of manifest and all permission forms for coach, 1 manifest for the bus driver each day)
  • All manifest changes need to be reported to the office or to Steve Wyer at 250-272-6513
  • Parents may not drive a student home after a game (other than their own child) without written consent on a permission form
  • Collect the Entry Fee Cheque, Medical Kit and Ball Bag for each tournament


  • Organize food with players for the Coaches room.
  • Run the tournament:
    • Record game scores and results, calculate pool play results
    • Manage scorekeepers
    • Hand out info/t-shirts/swag to all participating teams
    • Stay on site for the duration of the entire tournament to assist other team needs including first aid supplies
    • Clean up coach's room and gym at end of each day
    • Award trophy to winning team
    • AD will open/close the school to set alarm

*Note: ALL Coaching assignments are subject to the approval of the GSS

administration, are made on a year-to-year basis, and are subject to review and the needs of

the GSS Athletic Program.

​Coaches Code of Conduct
​Playing Up Contract 
Playing Up Letter and Form.docx
​Online RCMP Clearance Information
Online RCMP Clearance for Coaches.docx
​Team Roster
Team Roster - Blank.docx


Golden EAGLES Athletics relies on community volunteers and parents to take on coaching roles.  All coaches are required to have a Criminal Record Check valid within the previous 5 years from the Golden RCMP.  In addition, all coaches are required to complete an ANNUAL Child Abuse Reporting Protocol (CARP) session with a school administrator.  These CARP sessions are scheduled at the start of each school year at GSS and Lady Grey.  Please call the school for CARP session dates.


BC School Sport mandates that student-athletes can now play-up to a more senior team during league play without restriction on the number of days. A student-athlete who is otherwise eligible and is registered is eligible to join the more senior team in that sport after the completion of the lower age level team's restricted competition and play-off schedule. In certain situations, it may be beneficial for athletes to play a level above what they are registered. This is not a common occurrence, but may take place in specific situations where it benefits both the team and athlete. Coaches are not to 'recruit' junior age players. They are to speak directly with athletic director(s) and junior coach prior to expressing any interest to the junior age player. In these situations, the athlete, the family, coaches, and athletic directors are consulted. A final decision will be made by the GSS Athletic Committee.

The playing up contract must be filled out by the intended player, the junior coach, the senior coach and the athlete's parents. Once a player decides to play up, they are removed from the Junior roster and will no longer be able to play juniors for the season. For playing up contract, see section in handbook.


Junior Provincials are not sanctioned by BC School Sports. Therefore, junior teams wanting to compete at a junior provincial tournament must submit a written request to Golden's Athletic Director. The request will state their reasons to participate, players and chaperones committed to going, and a breakdown of costs. The request should be done as early in the season as possible so parents/guardians can be made aware of potential costs. No school funding is available. This tournament must not interfere with local zone championships. A final decision will be made by Golden's Athletic Committee.

Travel Per diem

While traveling with a team for reason of athletics each coach should not incur any costs associated with food, accommodation, team expenses etc. To that, you have a meal allowance Per Diem of the following amounts:

Breakfast - $20 (Try and book accommodation that includes free breakfast, much simpler for athletes)

Lunch - $25

Dinner $30

Please keep all receipts from purchases for submission to the school office upon your return. If you incur food costs above amounts listed above contact the Athletic Director to discuss.

Note - as this is a school sports team, no alcohol, marijuana or other substances should be consumed while you have duty to care over the team and athletes. See coaches code of conduct above.